Privacy Policy

Sibtayn Youth (“we”) is a Charitable Incorporated Organisation registered with the Charity Commission of England and Wales (No. 1171930). This privacy policy explains how we collect, use, and safeguard your personal data as the ‘controller’ of this information.

How We Collect Data

We only collect personal data directly provided by you through:

• Sign-Up Forms: For events, projects, and initiatives requiring your consent.
• Application Forms: For activities.
• Contact Forms: For communications.

This list is not exhaustive.

What Data We Collect

The type of data collected depends on your interaction with us:

• Supporters: Name, contact details, and date of birth. Volunteers may also provide past work experience, referees’ details, and emergency contacts.
• Donors: Name, contact details and bank details.

Why We Use Your Data

We process your personal data to:

• Provide the services, information, and activities you request.
• Improve our services.
• Maintain accurate records of your relationship with us.

We will only process your data for the purposes specified at the point of collection.

Who We Share Your Data With

Your personal data is processed in the UK and may be shared with:

• Service Providers: For accounting and bookkeeping.
• Auditors and Financial Entities: As required for donations.
• Legal Authorities: Where legally required.

How We Protect Your Data

We ensure your data is securely processed and stored within the European Economic Area (EEA). If transferred outside the EEA, appropriate protections are applied. Staff and volunteers are trained in safeguarding and data protection, and we use advanced security measures to protect your information.

Data Retention

We retain personal data only for as long as necessary. Once it is no longer required, it is securely destroyed. Retention periods depend on the purpose of collection and are communicated to you where applicable.

Your Rights

You have the right to:

• Access, correct, or request deletion of your data.
• Request that we stop processing your data if it is no longer necessary.

To exercise these rights or raise a concern, please contact us at admin@sibtaynyouth.org. We will respond within 30 days.

Policy Updates

We may update this policy from time to time. Significant changes will be communicated or highlighted on our website.

Contact Information

For queries or further information, please contact us at:

• Email: admin@sibtaynyouth.org

This policy was last updated on 29th November 2024.